Self-Assessing a Course

Institutions may opt to self-assess a course rather than submit it to TELAS online for peer review. A decision in this regard must be weighed against the value of having a course assessed through the rigorous and objective assessment procedures that TELAS offers. 

While there is no obligation to submit a self-assessed course to TELAS for formal review, it is a requirement that the institution completes a Self-Assessment before submitting it for a formal review in TELAS. In this case, the completed course assessment must be emailed to the TELAS Administrator when the course details are submitted.

If you wish to undertake a self-assessment, it is undertaken offline using the TELAS self-assessment tool available free for downloading here.  

TELAS User Roles

The roles in TELAS online are listed below followed by a brief description of each one. Detailed guidelines are available for each role once a user has registered online.

  • Course Submitters
  • Admin Reviewers
  • Interim Reviewers
  • Certified Reviewers
  • TELAS Administrator

Course Submitter

The role of a Course Submitter is to enter suitable courses in TELAS and provide the TELAS Administrator with guest access to enroll an Admin Reviewer and two Certified Reviewers in the course to undertake their assessments. Course Submitters cannot undertake course reviews and they can only submit courses for their own institution.  An institution may have one or more Course Submitters spread across different faculties.

Admin Reviewer

The role of an Admin Reviewer is to assess the measures of performance related to the administrative components of a course.  An Admin Reviewer is usually a qualified person who has attended a TELAS Peer Review Workshop and completed the relevant components of several test assessments.  Admin reviews are always completed prior to a course being assigned to an Interim or Certified Reviewer.

Interim Reviewer

An Interim Reviewer is usually a qualified person who has completed a TELAS Peer Review Workshop and is in the process of undertaking two test assessments using TELAS Online.  If the reviewer achieves an adequate mark in their test assessments, their TELAS role changes to Certified Reviewer.

Certified Reviewer

A Certified Reviewer has completed the requirements to become an Interim Reviewer and had their role changed to that of a Certified Reviewer.  Certified Reviewers assess courses assigned to them by the TELAS Administrator. They are allocated the role of First or Second Reviewer for any course assigned to them.

TELAS Administrator

The TELAS Administrator oversees the operation of TELAS Online and maintains the public TELAS website.  The administrator approves new users and their role requests, assigns reviewers to courses and arranges for them to have guest access to courses.  The administrator monitors the progress of online assessments, helps Course Submitters and Reviewers with any TELAS related technical issues and manages course accreditation certificates.  The administrator also provides reports to the TELAS Management Committee as required.

Certified Reviewers

  • Role of a Certified Reviewer
  • Guidelines for accepting and conducting course reviews
  • How to use an individual assessment form
  • How to conduct a combined assessment
  • Combined Assessment Summary Report
  • Course accreditation
  • Your user dashboard
  • Email notifications

Role of a Certified Reviewer

A Certified Reviewer has completed the requirements to become an Interim Reviewer and had their role changed to that of a Certified Reviewer. Certified Reviewers assess courses assigned to them by the TELAS Administrator. They are allocated the role of First or Second Reviewer for any course assigned to them.

Guidelines for accepting and conducting course reviews

  1. Certified Reviewers are assigned course reviews by the TELAS Administrator based on the level of demand by participating institutions.
  2. The TELAS Administrator will assign courses to you by email as either a First Reviewer or Second Reviewer and you are asked to complete any assigned courses within a reasonable time frame. If you are unable to review an assigned course you should reply to the administrator as soon as possible so that an alternative reviewer may be assigned.
  3. You are deemed to have accepted an assignment unless you reply to your notification email and inform the TELAS Administrator that you are unable to accept the assignment. 
  4. An Admin Reviewer will always complete their part of a course assessment prior to it being assigned to you as a First Reviewer or Second Reviewer. You cannot edit the success indicators of a course reviewed by the Admin Reviewer. However, you are expected to select an Overall score for each standard in the assessment.
  5. Your completed assessments are displayed in your user dashboard.
  6. After completing your individual assessment of a course, you will be expected to undertake a Combined Assessment with the other reviewer assigned to the course but only after both of you have completed your individual assessments.
  7. If you have been assigned a course as a First Reviewer, you will complete your review before the course is assigned to a Second Reviewer. Once you have both completed your individual assessments, you will be asked to complete a Combined Review.
  8. If you are designated as the First Reviewer, it means you are the Lead Reviewer and will be expected to initiate a Combined Assessment by contacting your Second Reviewer. 
  9. If you are the First Reviewer, you will be provided with the contact details of the Second Reviewer once you have both completed your individual assessments.
  10. Before commencing an assessment you will need to call or email the Course Enrollment Contact in order to make arrangement to enroll in the course. You will find these contact details above the assessment form in the Course Details Panel.

How to use an individual course assessment form

  1. The assessment form is divided into separate pages to make the screen layout of forms more user friendly. View this diagram for a description of the different elements in the assessment form layout.
  2. Assessment forms contain the following hierarchy of elements:
    Standards: There are 8 standards in the form – two for each of the four domains.
    Performance Criteria: Each standard contains a number of performance criteria.
    Success indicators: Each performance criteria contains a number of success indicators.
    Measure of Performance: the score for each success indicator.
    Overall Score: the overall score for each performance criteria.
    Comments: available at the end of each standard.
  3. When you open an assessment form, you will find a Course Details Summary panel displayed at the top of the page displaying critical information about the course.
  4. As you can see from the diagram, each page on the assessment form displays several Performance Criteria. The Success Indicators for each Performance Criteria are displayed by selecting the dropdown arrow visible on the left of each Performance Criteria.
  5. You score each Success Indicator by selecting one of four choices – Yes, Yes But, No But or No. Selected scores are colour coded when clicked.
  6. You must also select the Overall Score for each Performance Criteria. The Overall Score is a summary score you assign to each Performance Criteria and its Success Indicators. For example, if you selected Yes, Yes and No for the three Success Indicators, you may decide to assign Yes But or Yes to the Overall Score.
  7. Admin Reviewer scores are displayed in dark grey to differentiate them from your own scores which are marked in blue. You cannot edit the Admin Reviewer’s individual scores but you are responsible for assessing the Overall Scores for those Performance Criteria scored by the Admin Reviewer.
  8. The Form has a progress bar above the Standards row to indicate which standard you have completed and how far you have progressed in the assessment.
  9. The Standards row also displays the percentage completed on the far right. If the % indicated is less than 100% at the end of your assessment, it means you have missed one or more scores somewhere in your assessment. Missed scores are identified by clicking each of the Standards on the Standards row until you locate an underlined Performance Criteria description. Dropdown the underlined Performance Criteria and you will see which Success Indicators have not been marked. Mark these and you should then see 100% displayed on the Standards row with a Mark Complete button available below your assessment.
  10. A comment field is available at the end of each standard in the form.  A prefix user type identifier is automatically added to each comment once the assessment is saved, i.e. [Admin-Reviewer], [First Reviewer] or [Second Reviewer]. Do not add your name to any comment but do include a reference number as to which success indicator your comment applies.
  11. Assessments can be saved at any point and you are able to return later to complete the assessment.  Once complete, you must select Mark Complete.

How to conduct a Combined Assessment

The Combined Assessment is undertaken by both the First and Second Reviewer in an online meeting or face-to-face. In most cases, these meetings will be conducted online using separate workstations with both reviewers logged in to TELAS. The First Reviewer is responsible for entering scores for the Combined Assessment in consultation with the Second Reviewer during the online meeting.

  1. First Reviewer role:  From your dashboard, select Combined Reviews -> Assigned -> Course Title -> Combined Assessment.  This view allows you to enter new scores agreed to by you and your second reviewer during your meeting.
  2. Second Reviewer role: From your dashboard, select Combined Reviews -> Comparative -> Course Title -> Comparative Assessment.   This view displays both the First and Second Reviewer individual scores side by side for comparison and reference purposes. It is only displayed in user dashboards after the First and Second Reviewers have both completed their individual assessments.
  3. Self-Assessment results: Both or you will be emailed a copy of the institution’s Self-Assessment results for the course and which you both should compare to your own results. You are asked to comment on any significant difference between your individual assessments and the results of the institution’s assessment. Note that the institution’s self-assessment will have been conducted using a hard copy of the TELAS Framework.
  4. Suggested workflow: Although both reviewers have access to the Comparative Assessment, it may be more convenient for the Second Reviewer to view the Comparative Assessment while the First Reviewer views and enters the new scores in the Combined Assessment. Using this approach, the Second Reviewer can identify and flag differences in their respective scores, discuss these with the First Reviewer and agree on the Combined Assessment score – which the First Reviewer then inputs in the Combined Assessment form.
  5. Closing an assessment: Once Standard 8 is displayed in the combined assessment form, you will see three options – Pending, Save and Mark Complete. Save is selected if the assessment is incomplete and a subsequent meeting is required to continue with the assessment. Mark Complete generates the Combined Assessment Summary Report showing the level of eligibility for course accreditation and indicates you have finished the assessment. Pending is selected in the event that the First and Second Reviewers fail to agree on one or more success indicators. View a sample of the report here.
  6. Pending assessments: The course assessment Pending option is selected when the assessment is intentionally incomplete and must be referred to the TELAS Administrator because the First and Second Reviewers have failed to agree on the scores for one or more success indicators. If this happens, the First Reviewer must do three things prior to saving the assessment:
    – Select Unmark for any success indicators that are in question.
    – Add a comment below the relevant Performance Criteria describing your different positions as reviewers regarding those indicator(s) in question.
    – Select Pending to save and close the assessment which will then be referred to a third reviewer to score the blank Success Indicator(s) by taking into consideration the First and Second Reviewers individual assessments and comments.
  7. Summary Reports: Once a Combined Assessment is completed and saved, the First and Second Reviewers will find a Combined Assessment Summary Report in their respective dashboards under Combined Reviews -> Comparative -> Course Title -> Summaries. The Summary Report is also emailed to the institution’s Course Submitter and this report signals the end of the course assessment process, with the exception of the TELAS Administrator issuing a Course Accreditation Certificate.

Combined Assessment Summary Report

  1. A Combined Assessment Summary Report is generated for every completed Combined Assessment and is made available to the First and Second Reviewers in their respective dashboards under Combined Reviews -> Summaries.
  2. The Combined Assessment Summary Report displays the results of the Combined Assessment and includes the Course Details, the eligible badges for each domain and the overall eligible badge for the course.  It does not contain the entire set of scores at the success indicator level. This data is available to institutions as an optional report.
  3. Summary data is emailed to the Course Submitter via the TELAS email notification system.
  4. A Summary Report is not generated when the First and Second Reviewers are unable to agree on one or more scores during a Combined Assessment.  In this case, the course assessment is referred to the TELAS Administrator and to a third reviewer for completion.
  5. If a course fails to meet the minimum score for badge eligibility, the institution has 8 weeks to evaluate the results of the course review, make changes to the course and then resubmit the course for a second review.

Course Accreditation

  1. A course is accredited if the Course Submitter opted for formal assessment at the time of submitting the course and when the overall course score in a Combined Assessment meets the minimum level required for course accreditation.
  2. The TELAS Administrator issues a Course Accreditation Certificate and badge to the institution via the Course Submitter if the above conditions are met.

Your user dashboard

  1. As a Certified Reviewer, you have access to a user dashboard that lists any and all courses they have been assigned to you along with the status of each course assessment.
  2. Your user dashboard is only populated when a course assessment has been commenced.
  3. Your individual course assessments are accessed from the Assessments tab in the sidebar under either Assigned, In-Progress or Completed depending on the stage you are at in the assessment.
  4. New courses that have been assigned to you are accessed from the sidebar under Assessments -> Assigned.
  5. Course assessments that you have partially completed are accessed from the sidebar under Assessments -> In-Progress.
  6. Course Assessments that you have completed are accessed from the sidebar under Assessments -> Completed.
  7. The Combined Review tab has six tabs:
    Assigned, In-Progress and Completed tabs that reflect the status of each Combined Assessment.
    Comparative tab that displays the First and Second Reviewer course assessment scores side by side. Referred to during a Combined Assessment to compare the two reviewer scores but only made available once the First and Second Reviewers have both completed their respective assessments.
    Summaries tab displays Combined Assessment Summary Reports with eligible badges.
    Accredited tab displays a list of the courses from your institution that have been assessed and accredited.

Email notifications

  1. Certain actions by users in TELAS trigger auto generated emails to users.   Many of these emails contain details of assigned courses and instructions.
  2. As a Certified Reviewer, you can expect to receive the following emails:
    • An email to confirm your registration.
    • An email whenever you are assigned a course to assess.
    • If you are the First Reviewer, you will receive an email asking you to contact the Second Reviewer to arrange an online meeting to conduct a Combined Review. If you are the Second Reviewer, you will be contacted by the First Reviewer once you have completed your individual assessment.
  3. Emails are sent to the email you submitted in your User Profile. 
  4. All emails to users are sent from admin@telas.edu.au and subject lines are preceded by the word [TELAS].

Interim Reviewers

  • Role of an Interim Reviewer
  • Guidelines for conducting test assessments
  • How to user a course assessment form
  • How your status as an Interim Reviewer is changed to Certified Reviewer
  • Your user dashboard
  • Email notifications

Role of an Interim Reviewer

An Interim Reviewer is usually a qualified person who has completed a TELAS Peer Review Workshop and is in the process of undertaking two test assessments using TELAS Online.  If the reviewer achieves an adequate mark in their test assessments, their TELAS role changes to Certified Reviewer.

Guidelines for conducting Test Assessments

  1. When you have been approved as an Interim Reviewer, you may login to complete your two test assessments which you will find in your user dashboard.  
  2. As an Interim Reviewer you are assigned course reviews by the TELAS Administrator by email with the expectation that you will be able to complete the assigned reviews as soon as possible. 
  3. Please contact the TELAS Administrator if you are unable to complete the assignments in a reasonable time frame.
  4. You are deemed to have accepted an assignment unless you reply to your notification email and inform the TELAS Administrator that you are unable to accept the assignment.
  5. The TELAS system records the assigned and completed dates for all assessments.
  6. Admin reviews are always completed prior to you assessing the two courses assigned to you. You cannot edit those components of a course that have been assessed by the Admin Reviewer.  However, you will be required to select the summary totals for each standard in the assessment.
  7. Your completed test assessments are displayed in your user dashboard.
  8. Once your reviews are complete, they will be evaluated by TELAS and if you have achieved an adequate score, the TELAS Administrator will be notified and your role will be changed from Interim Reviewer to Certified Reviewer. 
  9. You will be notified by email of the results of your assessments and the change in role to Certified Reviewer.
  10. Before commencing an assessment you will need to call or email the Course Enrollment Contact in order to make arrangement to enroll in the course. You will find these contact details above the assessment form in the Course Details Panel.

How to use a course assessment form

  1. The assessment form is divided into separate pages to make the screen layout of forms more user friendly. View this diagram for a description of the different elements in the assessment form layout.
  2. Assessment forms contain the following hierarchy of elements:
    Standards: There are 8 standards in the form – two for each of the four domains.
    Performance Criteria: Each standard contains a number of performance criteria.
    Success indicators: Each performance criteria contains a number of success indicators.
    Measure of Performance: the individual score for each success indicator.
    Overall Score: the summary score for each performance criteria.
    Comments: available at the end of each standard.
  3. When you open an assessment form, you will find a Course Details Summary panel displayed at the top of the page displaying critical information about the course.
  4. As you can see from the diagram, each page on the assessment form displays several Performance Criteria. The Success Indicators for each Performance Criteria are displayed by selecting the dropdown arrow visible on the left of each Performance Criteria.
  5. You score each Success Indicator by selecting one of four choices – Yes, Yes But, No But or No. Selected scores are colour coded when clicked.
  6. You must also select the Overall Score for each Performance Criteria. The Overall Score is a “summary” score you assign to each Performance Criteria and its Success Indicators. For example, if you selected Yes, Yes and No for three Success Indicators, you could assign a Yes But score to the Overall Score.
  7. Admin Reviewer scores are displayed in dark grey to differentiate them from your own scores which are marked in blue. You cannot edit the Admin Reviewer’s individual scores but you are responsible for assessing the Overall Scores for those Performance Criteria scored by the Admin Reviewer.
  8. The Form has a progress bar to indicate which standard you have completed. 
  9. If the assessment displays less than 100% at the end of your assessment, visible on the standards row above the assessment, it means you have missed one or more scores.  Missed scores are identified by the X symbol in a circle on the the standards row.   Select that Standard with the X and then drill-down to identify the performance criteria that has not been scored, which is also displayed with an X next to the criteria description. 
  10. A comment field is available at the end of each standard in the form.  A prefix user type identifier is automatically added to each comment once the assessment is saved, i.e. [Admin-Reviewer], [First Reviewer] or [Second Reviewer].  Names are not added, only the reviewer type.  Reviewers should include a ref number as to which success indicator their comment applies.
  11. Navigation buttons are displayed at the bottom of each page, including Back and Next.   Once Standard 8 is displayed, you will see Save and Mark Complete.  To cancel an assessment, simply exit the page without saving in which case all input will be lost.
  12. Assessments can be saved at any point and you are able to return later to complete the assessment.  Once complete, the reviewer must select Mark Complete.

How your status as an Interim Reviewer is changed to a Certified Reviewer

  1. You will receive an email notification once you have completed your test assessments and been approved as a Certified Reviewer.
  2. Once your TELAS role has changed to Certified Reviewer, your next login will direct you to a Certified Reviewer’s dashboard which has additional tabs that were not available to you as an Interim Reviewer.  At that point you may refer to the Help section for details on how to proceed as a Certified Reviewer once you are assigned as course.

Your user dashboard

  1. Once you are registered as an Interim Reviewer, you will have access to a user dashboard that lists any and all courses they have been assigned to you.
  2. Your user dashboard is only populated when a course assessment has been commenced.
  3. Courses that have been assigned to you will be listed in the assigned tab. If you partially complete an assessment and save it, you will find it later listed under the “in-progress” tab. Assessments that you mark as completed will be displayed under the completed tab.
  4. Dashboard lists are dynamic and change according to the data input by users in their online sessions.

Email notifications

  1. Certain actions by users in TELAS trigger auto generated emails to users.  As an Interim Reviewer, you receive an email confirmation when registering and you can expect to receive an email when a course is assigned to you for assessment. You will also receive an email if and when your roles changes to that of a Certified Reviewer.
  2. Emails are sent to the email address you submitted in your User Profile. 
  3. All emails to users are sent from admin@telas.edu.au and subject lines are preceded by the word [TELAS].

Admin Reviewers

  • Role of an Admin Reviewer
  • Guidelines for conducting an Admin Review
  • How to user a course assessment form
  • Your user dashboard
  • Email notifications

Role of an Admin Reviewer

The role of an Admin Reviewer is to assess the measures of performance related to the administrative components of a course.  An Admin Reviewer is usually a qualified person who has attended a TELAS Peer Review Workshop and completed the relevant components of several test assessments.  Admin reviews are always completed prior to a course being assigned to an Interim or Certified Reviewer.

Guidelines for conducting an Admin Review

  1. As an Admin Reviewer you are assigned course reviews by the TELAS Administrator by email with the expectation that you will be able to complete the assigned review within a reasonable time frame.  Please contact the TELAS Administrator immediately if you are unlikely to be able to do this.
  2. You are deemed to have accepted an assignment unless you reply to your notification email and inform the TELAS Administrator that you are unable to accept the assignment.
  3. Admin reviews are always completed prior to a course being assigned to an Interim or Certified Reviewer.  Once you have completed your review, the TELAS Administrator will assign the course to a First Reviewer.
  4. As an Admin Reviewer, you can assess courses from any institution assigned by the TELAS Administrator.
  5. Before commencing an assessment, you will need to enroll in the course. The guest login details for the course will be included in the email that you receive which assigns you the course.

How to use a course Assessment Form

  1. The assessment form is divided into separate pages to make the screen layout of forms more user friendly. View this diagram for a description of the different elements in the assessment form layout.
  2. Assessment forms contain the following hierarchy of elements:
    Standards: There are 8 standards in the form – two for each of the four domains.
    Performance Criteria: Each standard contains a number of performance criteria.
    Success indicators: Each performance criteria contains a number of success indicators.
    Measure of Performance: the individual score for each success indicator.
    Overall Score: the “summary” score for each performance criteria.
    Comments: available at the end of each standard.
  3. When you open an assessment form, you will find a Course Details Summary panel displayed at the top of the page displaying critical information about the course.
  4. As you can see from the diagram, each page on the assessment form displays several Performance Criteria. The Success Indicators for each Performance Criteria are displayed by selecting the dropdown arrow visible on the left of each Performance Criteria.
  5. You only need to assess those Performance Criteria that are underlined.
  6. You score each Success Indicator by selecting one of four choices – Yes, Yes But, No But or No. Selected scores are colour coded when clicked.
  7. You cannot select the Overall Scores indicated at the end of each Performance Criteria as these will be selected by the First and Second Reviewers when they undertake their reviews of the course after you have finished your part of the assessment.
  8. First and Second Reviewers will see your Success Indicator scores in dark grey to differentiate them from their own scores which are marked in blue.
  9. First and Second Reviewers cannot edit your scores.
  10. The Form has a progress bar to indicate which standard you have completed.
  11. The Standards row also displays the percentage completed on the far right. If the % indicated is less than 100% at the end of your assessment, it means you have missed one or more scores somewhere in your assessment. Missed scores are identified by clicking each of the Standards on the Standards row until you locate an underlined Performance Criteria description. Dropdown the underlined Performance Indicator and you will see which Success Indicators have not been marked. Mark these and you should then see 100% displayed on the Standards row and the Mark Complete button will now be displayed below your assessment.
  12. A comment field is available at the end of each standard in the form. A prefix user type identifier is automatically added to each comment once the assessment is saved, i.e. [Admin-Reviewer], [First Reviewer] or [Second Reviewer]. Names are not added, only the reviewer type. Reviewers should include a ref number as to which success indicator their comment applies.
  13. Navigation buttons are displayed at the bottom of each page, including Previous and Next. Once Standard 8 is displayed, you will see Save and Mark Complete. To cancel an assessment, simply exit the page without saving in which case all input will be lost.
  14. Assessments can be saved at any point and you are able to return later to complete the assessment. Once complete, the reviewer must select Mark Complete.

Your user dashboard

  1. Once you are registered as an Admin Reviewer, you will have access to a user dashboard that lists any and all courses they have been assigned to you.
  2. Your course assessments are displayed in your dashboard as either assigned, in-progress or completed.   If you partially complete an assessment and save it, you will find it later listed under the “in-progress” tab.
  3. Dashboard lists are dynamic and change according to the data input by users in their online sessions.

Email notifications

  1. Certain actions by users in TELAS trigger auto generated emails to users.   As an Admin Reviewer, you receive an email confirmation when registering and you can expect to receive an email when a course is assigned to you for assessment.
  2. Emails are sent to the email address you submitted in your User Profile and the TELAS administrator is copied in on all auto generated emails to users. 
  3. All TELAS emails to users are sent from admin@telas.edu.au and the subject line always contains the word [TELAS] so that you may easily recognise them.

Registering as a user with TELAS Online

TELAS users undertake very specific roles such as submitting courses or reviewing courses for tertiary institutions. All user registrations are subject to approval.  If you do wish to register, you will need to consider which role to request.  The following notes may clarify the type of role you will need to request with your user registration:

Course Submitters: This role is intended for the use of an institutional staff member to enter courses in TELAS that are to be reviewed. An institution may have any number of Course Submitters. Course Submitters do not undertake assessments but they do provide the critical course information required by TELAS reviewers.

There is no need to register online as a Course Submitter if your institution simply plans to self-assess a course. Self-assessment is undertaken offline using the TELAS interactive framework tool.   However, you are required to complete a Self-Assessment if you plan on submitting a course to TELAS for formal review.  You can view additional information on Self-Assessment and download the free Self-Assessment tool here.

Interim Reviewers:  This role is usually granted to an individual who has attended a Peer Review Workshop and is registering with TELAS Online in order to complete their test assessments.

Certified Reviewers: The role of Certified Reviewer is usually granted to Interim Reviewers who have had their role upgraded. There is no need to re-register to upgrade from Interim Reviewer to Certified Reviewer as this will be done by the TELAS Administrator.  Once your TELAS role has been upgraded, your next login will direct you to a Certified Reviewer’s dashboard which has additional tabs that were not available to you as an Interim Reviewer.

Registration Steps

  1. Go to the TELAS application at https://app.telas.edu.au.
  2. After registering your username and password, you will receive an email confirmation with a request to login and create a user profile. 
  3. Your user profile includes your contact details and asks you to select a TELAS role. Select either Course Submitter, Admin Reviewer, Interim Reviewer or Certified Reviewer as required.  If you are unsure which role to request, refer to Overview of User Roles or contact the TELAS Administrator for further information.
  4. A copy of your new user profile is emailed to the TELAS Administrator who will verify your request and approve your registration and TELAS role.
  5. Once your TELAS role is approved, your next login will direct you to a user dashboard specific to that role.  In most cases, your dashboard will not be populated until you have entered course data or been assigned a course to review.
  6. The content of each user dashboard differs according to your role.

Course Submitters

  • Role of a Course Submitter
  • Courses suitable for TELAS
  • Self-Assessing a Course
  • How to user the Course Details Form
  • Protocol for providing course access to reviewers
  • Using the Course Details form
  • Your user dashboard
  • Email notifications

Role of a Courses Submitter

  1. The role of a Course Submitter is to enter suitable courses in TELAS and identify a staff member at your institution who can enrol the TELAS Admin Reviewer and two Certified Reviewers in the course so that they can undertake their assessments.
  2. As a Course Submitter, you cannot undertake course assessments and you may only submit courses from your own institution. 
  3. Your institution can have as many Course Submitters spread across different faculties as needed.

Courses Suitable for TELAS

  1. TELAS is designed for online courses created for undergraduate and post-graduate students at universities and other tertiary institutions. TELAS cannot assess elements of a course that are delivered in classrooms.

Self-Assessment

  1. Institutions may prefer to self-assess a course rather than submit the course online for peer review and a decision in this regard must be weighed against the value of having a course assessed through the rigorous and objective assessment procedures that TELAS offers.
  2. If an institution prefers self-assessment, it is undertaken offline using the TELAS framework tool which is available free to download here.  
  3. Institutions may submit a course to TELAS that has previously been self-assessed should they wish to pursue a formal review and or formal accreditation at a later date. 
  4. If an institution plans to self-assess a course, they should not enter it in TELAS.  Self-Assessed courses are not eligible for TELAS accreditation.

How to use the Course Details Form

  1. Course Detail forms are completed by Course Submitters who have registered with TELAS.
  2. Once a course has been submitted, it is automatically linked to course assessment forms for the duration of the assessment workflow.   Course details are always displayed above assessment forms on the screen so that reviewers may refer to course details during the assessment process. 
  3. Course Submitters cannot submit courses for institutions other than their own.
  4. The Course details form comprises information that will be used by TELAS course reviewers and for that reason, accurate information is critical, including course package type, study area and course level.
  5. The Submit for Accreditation field on the form is used to select one of the following options, none of which impacts the manner in which an assessment is conducted:
    • Formal Review – select this option if you prefer to have the course formally accredited with a badge and Course Accreditation Certificate.  Any and all courses submitted by an institution and reviewed by TELAS receive an Assessment Summary Report.
    • Summary Report only – selecting this option means you will receive the Assessment Summary Report only. You may wish to select this option if you intend to resubmit the course at a later date for formal assessment. Note that the Assessment Summary Report does not contain the full assessment data which may be requested separately.
    • Undecided – select this option only if you wish to decide on option 1 and 2 above at a later date.  In this case, you will be contacted for a decision once the review is complete.
  6. TELAS charges an accreditation fee that must be paid before an Accreditation Certificate and Badge may be issued.  There is no charge for the Summary Report.  Check the TELAS website for current fees.
  7. A full assessment report will be made available upon request following receipt of the Summary Report. 
  8. The TELAS decision and the decisions of TELAS Certified Reviewers are final regarding course assessment results.
  9. An institution may use the TELAS reports to re-evaluate and modify elements of a course when the eligible badge results are low and then resubmit the course at a later date for formal review.  

Protocol for providing course access to TELAS Reviewers

  1. Course Submitters must identify a staff person at their institution who has the authority to provide the TELAS Administrator with three logins to a course intended for review in TELAS.
  2. Guest access and login to a course is required for reviewers to assess a course. 
  3. The contact details of the person at the institution responsible for providing guest access is entered in the Course Details form when the course is submitted to TELAS.
  4. The TELAS Administrator will pass on the course login details to the TELAS reviewers once it has been arranged.
  5. The TELAS Administrator does not disclose identities of its reviewers.

Your user dashboard

  1. Once you are registered as a Course Submitter and been approved, you will have access to a user dashboard that lists all the courses you have submitted. 
  2. You will also see any courses from your institution that have been entered by another Course Submitter. 
  3. As a Course Submitter, your dashboard will display a Combined Review Summary report for any course assessed for your institution and you will also be emailed the Summary report once the course assessment process is complete.
  4. You will also separately receive a Course Accreditation Certificate if that was the option you selected at the time you submitted the course.
  5. Dashboard lists are dynamic and change according to the data you input.

Email notifications

  1. Certain actions by users in TELAS trigger auto generated emails to users.   As a Course Submitter. you will receive a confirmation email when you register and the details of any course you submit are emailed to you and the TELAS Administrator who will assign reviewers to the course. When the assessments are completed, you will receive a Summary Report of the results.
  2. Emails are sent to the email address you submitted in your User Profile. 
  3. All emails to users are sent from admin@telas.edu.au and subject lines are preceded by the word [TELAS].

TELAS Framework & Assessment Structure

TELAS Online is based upon the TELAS Framework developed by ASCILITE©.  The framework comprises 4 domains for online learning and the online assessment form comprises two standards for each of these domains. A description of the four domains is provided below.

Each standard contains a set of performance criteria. Reviewers are asked to select several score for each performance criteria that are referred to as success indicators.

You will find a more detailed description of the assessment forms and their layout in the guidelines for each user type and a PDF version of the Framework is available here.

Online Environment

This domain refers to the form and function of the online environment where learning occurs.  Important elements include the user experience; user interface; navigation strategies; functionality; layout and accessibility.

Learner Support

This domain refers to how the online environment supports the online learner. Important elements include learning information and support; information and support for learners beyond the formal curriculum and learner and teacher interactions.

Learning & Assessment Tasks

This domain refers to the online activities that authentically engage learners and enable them to develop new capabilities. Important elements include learning and task design and feedback; communicating participant expectations and learner engagement.

Learning Resources

This domain refers to the material and tools that learners have access to which enable their engagement and learning. Important elements include delivery, functionality, quality and compliance.